ESI Sub-Code Configuration and Mapping Help File

This document explains the process of configuring ESI Sub-Codes at the Master level and mapping  to employees individually or in bulk within the StaffingGo application. This ensures that compliance ESI ECR generation with State wise - Sub code basis generation.

The ESI Sub-Code is used when an organization has multiple branches across different states or regions. Each sub-code represents a specific ESIC regional office jurisdiction.

Step 1: Master Level  ESI Sub-Codes Configuration:

1. Login to the StaffingGo application with Admin/HR credentials.

2. Navigate to Company setup >>Statutory Settings >>Choose  ESI Sub-Code Master. Click on Add New Sub-Code.

3. Enter the following details:

   • ESI Sub-Code (as provided by ESI department).

   • Subcode Zone Name: Input the Zone name 

   • Location/Branch (to identify where the code applies).

4. Click Save to store the Sub-Code. Repeat the above steps to add multiple state wise  sub-codes if required.

Step 2: Mapping Sub-Codes to Employees -Individually.

1. Navigate to Employee Module >>Search and select the employee record >> Navigate to HR details >> Statutory information.

2.  Click on the edit option and select the ESI Sub-Code from the dropdown and map the same and save.

Step 3: Mapping Sub-Codes to Employees  in Bulk .

  Follow the below-mentioned steps:

• Navigate to Employee module dash board >> select the import option & choose the consultant details import option.

• Select the Update consultant details import option and click on the same option and download attached excel format  to to prepare the date to import in the bulk. 

• Prepare the excel sheet with referring the instruction page available in the import sheet. Refer the attached sample for your reference.
• Upload the prepared file in the choose file/ upload file option in Update consultant details report. Once imported, If the details was correct, again click on import option till  System  show the message as  "Details saved successfully".

Note : During ESI ECR Generation , If sub code mapped  employees will reflect under particula state  subcode filter under for ECR generation.