Overview

This help manual explains the process to override the system-calculated statutory amounts such as:

• Employees' State Insurance (ESI)
• Professional Tax (PT)
• Labour Welfare Fund (LWF)

within the StaffingGo payroll process.

The functionality allows users to:

• Enable override access at Contract level
• Create Earning & Deduction (E&D) salary headers for statutory components
• Import override amounts through E&D
• Process payroll with imported statutory values instead of system-calculated amounts

Step 1 – Enable Statutory Override Access at Contract Level

Navigate to:

Contract → Contract option→ Payroll

Action:

Enable the option:

✅ Allow Statutory Override

This access must be enabled for the contract before importing override amounts.

Expected Behavior:

Once enabled, the payroll process will allow imported statutory values through E&D salary headers.

Step 2 – Create E&D Salary Headers for Statutory Components

Navigate to:

Settings → Staffing Master → Salary Headers

Create separate salary headers for:

• ESI Override
• PT Override
• LWF Override

Configuration Guidelines

Step 3 – Import Override Amount Through E&D

Navigate to:

Transactions → Payroll Inputs → E&D Import

Prepare the import file with:

Upload the file into the payroll input screen.

Important Notes

• Only configured statutory headers will be considered.
• Imported amount must be provided in numeric format.
• Override amount will be applied only for payroll periods where data is imported.

Step 4 – Process Payroll

Navigate to:

Payroll Processing → Process Payroll

Run payroll for the required month.

System Behavior

During payroll processing:

✅ System ignores the system-calculated statutory amount
✅ System considers the imported override amount from E&D headers

Example

Validation & Verification

After payroll processing:

Navigate to:

Reports → Pay Register / Statutory Reports

Verify that:

• Imported override amount is reflected
• System-calculated value is not considered
• Final payroll deductions match imported data

Important Points

• Override functionality works only when contract-level access is enabled.
• Override values are considered only through configured E&D headers.
• If no override amount is imported, system-calculated statutory values will be processed normally.
• This functionality supports month-specific statutory corrections and exceptional payroll cases.