Financial year closure, it is critical to ensure HRMS, Payroll, Compliance, and Billing systems are aligned for a seamless transition into the new financial year.
Below is a structured action checklist with clear ownership and priority:
1. HRMS & Payroll – Mandatory Actions
TDS Computation Setup (FY 2026–27)
New TDS configuration sheet is available in Template Library
Ensure validation of tax regimes, exemptions & slabs
Investment Declaration Activation
Enable FY 2026–27 in Staffing Template
Open employee declaration window in ESS Portal
Form 16 (FY 2025–26)
Available for generation & release
Validate payroll reconciliation before publishing
Leave Policy Reset
Applicable for FY-based leave cycles (Apr–Mar)
Ensure carry-forward rules & balances are configured
Lower TDS Certificate Review
Expiring certificates must be renewed
Avoid excess TDS deduction or compliance issues
Help Link : https://support.staffinggo.in/support/solutions/articles/82000916013-lut-declaration-configuration
LUT Declaration (if applicable)
Ensure submission before start of new FY
Critical for GST/export-related clients
Help Line : https://support.staffinggo.in/support/solutions/articles/82000916013-lut-declaration-configuration
2. Billing & Finance – Critical Updates
Invoice Numbering (FY Change Impact)
Update Prefix/Suffix with new FY
Verify sequence continuity (no duplication/gaps)
Help Link : https://support.staffinggo.in/support/solutions/articles/82000912958-invoice-block-configuration
Tally / Accounting Configuration
Update database/company name with FY reference
Validate integration with StaffingGo billing module
Help Link : https://support.staffinggo.in/support/solutions/articles/82000921288-tally-configuration-set-up
Contract & PO Renewals
Review expiring agreements
Ensure no interruption in billing cycles
3. System Readiness & Controls
Payroll Reconciliation (Pre-Closure)
Cross-check salary, TDS, arrears, and adjustments
Lock previous FY data post validation
Audit & Compliance Readiness
Ensure statutory reports are generated & archived
Maintain audit trail for all FY-end changes
4. Recommended Timeline
Timeline | Activity |
|---|---|
Before 25 March | Configuration updates & validation |
25–31 March | Payroll closure & reconciliation |
1–7 April | New FY activation & employee declarations |
April (Week 2) | Form 16 release & compliance checks |
Action Required
We request all clients to:
✔ Review the above checkpoints
✔ Complete configurations within timelines
✔ Confirm readiness with your StaffingGo SPOC
Support
For any assistance or customization requirements, reach out to:
support@staffinggo.in
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