How to configure Invoice Document Checklist in application

This checklist can be helpful for ensuring that all necessary elements are included in an invoice document before it is sent out.

Step 1 : Invoice Document Checklist Type which are list below:

1. Pay Register - Annexure
2. PF Challan & Receipt
3. ESI Challan & Receipt
4. Letter of Undertaking (LUT)
5. PO Documents
6. Timesheet
7. Time Sheet Approval
8. Reimbursement Claims
9. Other Document

• Pay Register – Annexure
  1. Navigate->Settings->General Master->Template Library-> Invoice Document Checklist
  2. Use tag list as {{InvoiceAnnexture}} in blank MS word file and upload

• PF & ESI Challan & Receipt

1. Navigate->Compliance->Statutory Documents->Click on “+”  button select month year->Document Type->Client Name->Upload document

• Letter of Undertaking (LUT)

1. Navigate->Settings->Company setup->LUT details->Fill LUT details->update start date and Expiry date.

• PO Documents
  1. Navigate->ORG Workflow form menu list and click on PO item count from dashboard->Click on documents upload icon against created PO.

• Timesheet
  1. Navigate->Timesheet->Upload Timesheet attachment against selected employee

• Timesheet Approval
  1. Navigate->Timesheet->Click on view Timesheet transaction from dropdown as shown in snapshot.
  2. Upload attachment against selected transaction.

• Reimbursement claims
  1. Employee submitted reimbursement claims/attachments will get auto synced in invoice document click list upon sync
• Other Document
  1. Other Documents which will be required for invoice document checklist document to be added manually after sync to map against invoice.

Step 2 : Mapping created invoice document checklist list under client options

• Navigate->Clients from menu list->Click on client name->select settings section->Client options->Invoice document checklist->Map created client specific document checklist which is created in masters from the dropdown.

Step 3 : Once invoice is raised Navigate->Click on invoice number->Select Invoice document checklist as shown in snapshot.

• Click on Sync button to get documents as per attached in checklist sections will get Auto synced to document checklist and click on merge button to get merged with invoice document.