Shift Change Request – ESS Portal

Shift Change Request – ESS Portal

Step 1: Login

• Login to the ESS Portal (Web / Mobile App).

Step 2: Navigate to Shift Change

• Go to Time & Attendance

• Click on Shift Change Request

Step 3: Apply Shift Change Request

• Click on “Shift Changes”

Step 4: Select Date / Date Range

• Choose:

  • Single Date or

  • Multiple Dates (Date Range)

• You can select:

  • Past Dates (if backdated request is enabled)

  • Future Dates

Note: Backdated shift change depends on HR configuration.

Step 5: Select Shift

• Select:

  • Requested Shift (from dropdown)

Step 6: Enter Reason

• Provide valid Reason for change for shift change.

Step 7: Submit

• Click Apply

• The request will be routed to the Reporting Manager for approval.

After Approval

• Shift will be updated in the attendance calendar

• System will automatically:

  • Recalculate late coming

  • Recalculate working hours

  • Adjust half-day / absent status if applicable

If Rejected

• Shift remains unchanged

• Employee receives rejection notification

Important Configuration Points

• Backdated request limit (e.g., allowed up to 7 days)

• Future date limit

• Auto attendance refresh after approval

• Manager approval mandatory