Steps to Update Advance Payment Status & Release Payment for Bank statement Genaration

Created by Mahesh Narala, Modified on Fri, 8 Aug at 8:41 AM by Mahesh Narala

Steps to Update Advance Payment Status & Release Payment

Step 1: Login to the Application

Open your ERP/Finance/HRMS application.
Enter your credentials (Employee ID/Email & Password or OTP).
Click on Login.

Step 2: Navigate to Consultant->Click on Employee Name->Move to Other section as mentioned in below snapshot

Step 3: Search for the Relevant Advance Payment Header

Use following steps as below:
- Click on "+" button to add appropriate Advance salary header

Select Registered Date and Select Header and then Enter Amount along with description.
Upload any supporting document if required
Click on Save button.

Step 4: Update Advance Payment Status

Select the Advance payment request by using check box.
Click on Update Advance Payment Status as shown below.

Add any remarks if required.
Click on Save/Update.

Step 5: Release the Payment

(Only applicable for authorized roles like Finance or Admin)

Update Advance Payment Status as Mark for Release.

Enter the required payment details:
Click on Confirm / Submit.

Step 6: Navigate to Payments from Menu list

Once payment is updated as Mark for release employee will be shown in Payments section under Mark for Payment Release dashboard:

Use filters such as:
- Employee Name/ID
- Department
- Date Range
Select the Advance Payment record you wanted.

Click on Mark for Payment Release count and then select client name using check box and click on Load consultant list button.

Select Entry of Employee details using check box and click on Validate Payment button as shown below

Select entry again and click on Payment Release Statement button as shown below

Select Payment Processing Bank from dropdown and click on Verify for Payment Release to review and download bank statement file.

Step 7: Record Transaction & Notify

Once verify for payment release is done:
- System may automatically update the status to “Paid” or “Completed”.
- A confirmation notification will be sent to the requester.
- The transaction will be recorded in the financial reports.