Salary Payout / Generate Bank Statement

Created by Balaji M R, Modified on Wed, 17 Sep at 4:39 PM by Balaji M R

Employee Payment Status:

Payment Status	Description	Summary
Yet to Pay	Post Payroll Transaction Lock, Employees will be listed in "Yet to Pay" bucket.	Payment Yet to initiate for the Employees
Stop Payment	Making Employees payment as HOLD	Payment will be marked as Stop and Post Client's/Business confirmation, Payment will be released
Mark for Release	Marking / Instructing Finance team to Initiate the Payment	Post Business confirmation, listing the Employees to initiate Payment
Payment Initiate	Finance Team will select the "Mark for Release" employees to initiate the Payment. i.e., Generating Bank Statement with Company's Payout Bank.	On Generation of Bank Statement, Employee's Payment Status will be marked as "Payment Initiated"
Paid	Once Payment done, Payment Status will be updated as PAID with Bank Transfer UTR details and Payment Date.	Paid Status updated with UTR and payment date.
Payment Rejected	In Case of Payment Rejected by Bank due to Employee's Account/Employee's Account Bank concern, Status will be marked as "Payment Reject" with reason for Rejection	Post Payment Reject, Concern User will address Rejection reason and Re-Initiate the Payment to complete the Payment.

Post Payroll Lock, Employee's Payment Status will be marked & listed in "Yet to Pay".

Operation manager/Account manager, Post confirmation from Client on Pay Register in case of FUNDING Client and Post Invoice acceptance of Client in case of NON-FUNDING Client, Employee's Payment status will be marked as "Mark for Release". i.e., Employees were ready to Initiate payment.

To update Employee's Payment Status as "Mark For Release", you can follow below procedures.

From Payroll/Reimbursement Transaction
From Payment Dashboard - Payment Pending Bucket
From Invoice

From Locked Payroll/Reimbursement Transaction

Go to Payroll Dashboard
Click on Locked Payroll/Reimbursement Transactions Bucket
Select the Client's Payroll/Reimbursement Transaction
Load Transaction Employees
Select the Employees to mark for payment release
Click on "Update Payment Status Button"
Select Payment Status as "Mark for Release" and click on Update button.

Payment Dashboard - Payment Pending Bucket

Go to Payment Dashboard
Click on "Payment Pending Bucket"
Select the Client and Click on Load Employees
Select the Employees to mark for payment release
Click on "Update Payment Status Button"
Select Payment Status as "Mark for Release" and click on Update button.

Invoice - Invoice Details

Go to Financials
Select the Invoice from appropriate bucket
In Invoice, go to Invoice Details Tab
Select the Employees to mark for payment release
Click on "Update Payment Status Button"
Select Payment Status as "Mark for Release" and click on Update button.

Employee's Payment will be Initiated by Generating the Bank Statement.

Post the confirmation from Operation Team, Finance Team will select appropriate employees and Generate Bank Statement to initiate Payment.

To Generate Bank Statement/Initiate Employee's Payment, you can follow below procedures.

Bank Statement from Payments Dashboard
Bank Statement from Payroll/Reimbursement Transaction
Bank Statement from Reports section

Generate Bank Statement from Payments Dashboard
- Go to Payment Dashboard
- Click on "Mark for payment release" bucket
- Select the Client and click on "Loan Consultant List" to Load the Employee List
- Select Employees and Click on "Payment Release Statement" button to generate Bank Statement
- Select Payment Processing Bank and Click on "Verify for Payment Release"
- Application will validate the Employee details and provide an option to generate BANK STATEMENT.

Employee's Payment Status will be updated automatically as "Payment Initiated" soon after Bank Statement generate.

Bank Statement from Payroll/Reimbursement Transaction
- Go to Payroll Dashboard
- Click on "Locked Payroll/Reimbursement Transaction"
- Select Transactions to release the Payment
- Click on "Reports"
- Click on "Payment Release Statement (Bank Statement)" report
- Select Payment processing Bank from drop down
- Click on "Verify for Payment Release" button
- Click on Generate Statement to generate Bank Statement.

Bank Statement from Reports section
- Go to "Reports"
- Navigate to "Payroll Reports"
- Click on "Payment Release Statement (Bank Statement)"
- Select "Payment Status updated month year" and "Payment Processing Bank"
- Click on "Verify for Payment Release"
- Application will verify for the all the employee's with "Mark for Payment Release" and provide an option to generate Bank Statement.

Post Bank Transfer, User will have an Excel Import / Payment Status update option to update Payment Status as "PAID" with payment UTR Details received from the Bank.

Please refer following link to update Paid Status.

How To update Employee Payment Status

Bank Statement Scenario:

From Application, we can generate Bank Statement in 3 formats.
- Generate Statement and Initiate Direct Bank Payment in case of Bank Payment Integration.
- Generate Statement and download e-Net Banking Portal uploading Statement
- Generate Statement and prepare Offline Bank requisition format for Payment Transfer

Direct Bank Payment in case of Bank Payment Integration

Application has been integrated with following Banks and our support team will assist in configuring Bank Integration once Payment initiating company received Domain Code and Client Code.
Post Integration configuration, On Finance Team generate Bank Statement, Application will initiate Bank Transfer and Bank Transfer initiated employees will be listed in Bank's e-Net Bank Portal for Authorization.
Post Authorization, Integration engine will get Bank Transfer confirmation and update Payment Details and UTR No. of the Transaction and update employee's payment status as PAID.

Download e-Net Banking Portal uploading Statement and Bank Statement

On Generate Statement button click, application will generate 2 Statements.

Application Bank Statement having Employee, Client, Transaction and Payment information with payable amount.
e-Net Banking Portal uploading Statement. That will help the user to upload file directly in Bank's e-Net Portal.

Prepare Offline Bank requisition format for Payment Transfer

While "Verifying the Payment Release", Please select "Is Offline Statement" check box will allow to select Bank Request Letter format.
Post Validating the Payment Released employees, while Bank Statement Generate, application will generate bank Request Letter with Employee Details and Payout details.