Help Manual – Update Employee CTC / Salary Structure

Update Employee CTC / Salary Structure

This document explains how to update an employee's CTC/Salary Structure in StaffingGo.

Step 1: Filter the Employee

1. Navigate to Consultant / Associate.
2. Click the Filter option.
3. Search and select the required employee.
4. The filtered employee will appear in the employee list.

Step 2: Open Employee Profile

1. Click on the required employee from the employee list.
2. Navigate to:

HR Details → CTC Compensation Information

Step 3: Edit Salary Structure

1. Click the Edit button to modify the employee salary structure.

Step 4: Enter Effective Date

1. Select the Effective Date from which the revised salary structure should become applicable.

Step 5: Enter Remarks

1. Enter the Remarks explaining the reason for the salary revision.

Example:

• Annual Salary Revision
• Promotion
• Salary Correction
• CTC Revision

Step 6: Update CTC / Gross Amount

1. Update the Gross Salary or CTC Amount based on the configured Input Type.
2. The editable field will depend on your organization's salary configuration.

Step 7: Update Salary Header Values

1. Modify the required salary component(s), such as:

• Basic
• HRA
• Special Allowance
• Conveyance
• Other applicable salary heads

Update only the required salary components as per the approved salary structure.

Step 8: Refresh Salary Breakup

1. Click the Refresh button.
2. The system recalculates the salary breakup automatically.
3. Verify that the recalculated breakup matches the expected CTC/Gross amount.

Important Validation

• Verify the Gross Amount.
• Verify the CTC Amount.
• Ensure all salary headers are calculated correctly.
• Confirm there are no validation errors.

Step 9: Save the Changes

1. After verifying the updated salary breakup, click Save.
2. The revised salary structure will be saved with the selected effective date.

Important Notes

• Ensure the Effective Date is entered correctly before saving.
• Enter meaningful Remarks for every salary revision.
• Always click Refresh before saving to validate the salary breakup.
• Verify that the revised Gross/CTC matches the approved salary revision.
• Salary changes will impact future payroll processing based on the effective date.
• Check any future date effective date salary structure was in active. If it is there please inactive