Help Manual Invoice Processing Error – "GST Number NOT Yet Updated"

Created by Srikanth U S, Modified on Wed, 3 Jun at 12:58 PM by Srikanth U S

Overview

While processing invoices, users may encounter the following error message:

Error Message:

GST Number NOT Yet Updated

This error occurs when the GST Number is not maintained at the appropriate level based on the selected invoice processing type.

Scenario 1: Client-Wise Invoice Processing

Error Encountered

While processing invoices using the Client-Wise Invoice Processing option, the system displays:

GST Number NOT Yet Updated

Resolution Steps

Step 1: Navigate to Client

Go to Client
Search and select the respective client.

Step 2: Verify GST Number

Open the client details.
Check whether the GST Number field is populated.
If the GST Number is blank, update the correct GST Number.

Step 3: Save the Changes

Click Save.

Step 4: Reprocess the Invoice

Return to Invoice Processing.
Reprocess the invoice.

The invoice should now be processed successfully.

Scenario 2: Branch-Wise Invoice Processing

Error Encountered

While processing invoices using the Branch-Wise Invoice Processing option, the system displays:

GST Number NOT Yet Updated

Resolution Steps

Step 1: Verify Employee Branch Mapping

Navigate to Employee Master.
Verify that all employees included in the invoice have the correct branch assigned.

Step 2: Update Missing Branch Information

If any employee does not have a branch assigned, update the branch details.
Save the employee records.

Step 3: Reprocess the Invoice

Attempt invoice processing again.

If the error still persists, proceed to the next step.

Step 4: Verify Client Branch GST Number

Navigate to Client.
Open the respective client.
Go to the Branch Details section.

Step 5: Check GST Number at Branch Level

Verify whether the GST Number is maintained for the selected branch.
If GST Number is blank, update the correct GST Number.

Step 6: Save the Changes

Click Save

Step 7: Reprocess the Invoice

Navigate back to Invoice Processing.
Reprocess the invoice.

The invoice should now be processed successfully.

Summary

Invoice Processing Type	Validation Level	Action Required
Client Wise	Client	Update GST Number at Client Level
Branch Wise	Employee Branch Mapping	Ensure all employees have Branch assigned
Branch Wise	Client Branch	Update GST Number at Branch Level
Contract Wise	Client	Update GST Number at Client Level
PO Wise	PO/Client	Update GST Number at Client Level/PO Level
PO Wise	Employee PO Mapping	Ensure all employees have PO assigned
Reporting Manager wise	Client	Update GST Number at Client Level
ER Manager wise	Client	Update GST Number at Client Level
Employee Wise	Client	Update GST Number at Client Level
Cost Center Wise	Client	Update GST Number at Client Level
Branch State wise	Employee Branch Mapping	Ensure all employees have Branch assigned
Branch State wise	Client	Update GST Number at Branch Level
Working State Wise	Client	Update GST Number at Client Level
Working Venue wise	Client	Update GST Number at Client Level
Zone Wise	Client	Update GST Number at Client Level
INB No. wise	Client	Update GST Number at Client Level
Project Wise	Client	Update GST Number at Client Level
Staffing Department Wie	Client	Update GST Number at Client Level

Note

The GST validation is performed based on the Invoice Processing Group selected during invoice generation. Ensure GST details are maintained at the corresponding level before processing invoices.