Steps to Configure Payroll Freeze Day

This configuration will lock the payroll on the selected day of the payroll month and restrict further actions in Employee Self Service (ESS) and Manager approvals.

1. Navigate to Payroll Settings

• Log in with admin access.

• Go to Settings → Staffing Template → Calendar → Select appropriate Calendar.

2. Set Freeze Day

• Select the day of the month (e.g., 25th, 28th, 30th, or 31st) to freeze requests.

3. Enable Restrictions

• Employees will be restricted from:

  • Submitting Leave Requests

  • Submitting Attendance Regularization Requests

  • Based on Freeze from and Freeze To days mentioned system will restrict to raise past dated requests and allow to raise request once freeze dates are crossed for the next cycle.

• Reporting Managers will be restricted from:

  • Approving pending Leave Requests

  • Approving pending Attendance Regularizations

4. Save Configuration

• Click Save/Update to apply the configuration.

• The system will enforce restrictions automatically from the configured freeze day.

5. Communication to Employees (Recommended)

• Inform employees and managers of the payroll freeze schedule to avoid last-minute requests or approvals.