Full & Final Settlement Process

Created by Mohammed Saqib, Modified on Mon, 22 Sep at 6:24 PM by Mohammed Saqib

This guide will help you configure and process Full & Final (F&F) settlements in the Staffing application. It covers the required configurations, approval workflows, and payroll steps to ensure smooth settlement for resigned employees.

1. Configuration Overview

Before processing F&F settlements, ensure the following configurations are completed:

F&F Payslip Template Configuration
F&F Settlement Approval Configuration

2. Workflow for F&F Settlement

The typical F&F process in the application follows these steps:

Employee Resignation Update
Enter or verify resignation details for the employee.
Update Settlement Details
Add F&F settlement details and initiate the Approve & Lock process.
Payroll Process
Run payroll for the resigned employee.
Generate Payslip
Generate and download the F&F payslip for the employee.

3. F&F Payslip Template Configuration

The application allows you to configure multiple payslip templates to match client-specific requirements.

Steps to Configure an F&F Payslip Template:

Navigate to:
Settings > General Master > Template Library
From the Template Type dropdown, select:
Full and Final Statement
Click Create New Template and enter a Template Title.
Upload the configured F&F payslip template file.
Click Save to store the template details.
Configure the uploaded payslip template for use in the F&F settlement process.

Map the created F&F payslip under client-contract Level and Cost Center:
Under contract level, follow these steps:
Select the particular contract and go to contract details.
Click on contract options and navigate to contract option.
Map the specific client F&F payslip template.

Under Cost Center F&F payslip configuration, follow these steps:

Go to Settings > Company Setup > Cost Center.
Select the particular cost center and map the F&F Payslip.

F&F Settlement Approval Configuration: For Every resigned employee settlement having approval process. Same approve configuration need to setup under the client level, If Approve will different for client to client configure the approval client level. Follow the steps to configure the F&F settlement approval process.

Select the Particular Client and navigate to the client details
Click on the Setting ?Approval setting
Configure the F&F Settlement approver. As per the approval configuration initiated F&F details notification triggered to respective approver and same needs approve or reject by the approver.
Click on the add symbol and choose the Type as FNF Approval and Choose the appropriate approver and save the details. Same we can set up the multiple level approver.

Employee Resign Details Update: Update the employee resignation details in the employee HRMS details.

Select or Filter the Employee and navigate to employee HR details.
Select the Employment details option and edit
Choose the Employment status as resigned and update the resignation reason, LWD day & Resignation date and save the details.

Update the F&F settlement details and initiate for Approve: In the F&F settlement need to update the employee additional earnings & deduction details and same has been sent for approve . Approved details will processed in the employee payroll.

Follow the below steps up to update F&F Settlement details.

Once we update the resigned details employee details will available in the F&F Dash board.
Select the employee client wise from F&F and Click on the F&F details option against the resigned employee.
Click on the Initiate F&F option and update the Settlement Payable & Recovery details and save.
Review and verify the employee Advance details, Gratuity , Leave encashment days and Pending employee payroll payable details .
Initiate the updated F&F details to respective approver for verification by click on the Initiate F&F Approval
Respective approver will get the notification and approve or reject the same details.
Approved F&F details are need to lock to process the payroll of the resigned employee.
Click on the Lock option which is mentioned in the screenshot. After lock the details F&F details status has been updated as locked. Same details are available in the employee payroll.

Payroll process for Resigned employee:

Process the Employee payroll with Time sheet update and lock the particular payroll transaction.
Select the employee from the payroll transaction and mark the payroll line item as F&F [Mark as F&F]
We can map the multiple payroll line item as F&F , in order to get the same details in F&F payslip

Once marked the requested payroll line item has mark as F&F generate the payslip.
Select the employee and click on the generate payslip option. F&F payslip will generate.

Need Help?

If you have any doubts or need further assistance regarding client creation or any other feature, feel free to reach out to our support team at support@staffinggo.in. We’re here to help you