Invoice - Narration - Configuration

In the application we do have narration functionality configuration based on the multiple scenario. In order to set up the different scenario based on the client expectation follow the below mentioned steps :

TAGs supported for the Invoice particulars table:
{{ParticularItems}} -- With defult column SR/Description/ UAM / Quantity / Bill Amount /TAX Amount/SAC Code/Invoice Amount

{{ParticularItemsDynamic}} & {{ParticularItemsWithDisc}} - Selected column details in narration table only will reflect- Dynamic set upped narration table

 Step 1: Narration Configuration :

                        Note : Based on the client wise scenario we can able to set up the multiple narration scenario.

• Title : Create the Title name of the narration template. It may be client name basis or scenario basis
• Particulars : Particulars need to select based on the how the particular amounts need to be split in the invoice description level. In the application we do multiple option to split the invoice bill amount based on  mentioned category                             

Step 2 : Type of Narration category :

1. General – In the General Particulars mentioned description will reflect in the invoice details with single line Total invoice amount. No split of the invoice amount in the General particulars. Mentioned description details will available in the invoice documents. 
2. For Each Employee : In the Each employee particulars, line item will split with respect each employee details and invoice amount in the invoice description.
3. For  Each Employee and E&D Allowance : In Each employee & E&D allowance particulars will split the total invoice amount w.r.to each employee invoice amount details separate and with respect same employee processed additional allowance invoice amount will split separate line item in the description.4.General & Service Charges : In the General & Service charges particulars, Total invoice amount will bifurcate into chargeable amount will split in one line item with respect to the description details & Mark up / Admin charges will split in separate line item w.r.to mark up description in the invoice  

  5.General, Service Charges  & E&D Allowance : In the General, service Charges and E&D allowance particulars ,Total invoice amount will split into three separate line item with respect to Chargeable amount , Margin amount and processed all additional allowance combined amount in the invoice details.

6.Billrate (Rate Card Billing): Bill rate particular type is only applicable for the rate card invoice. In this particular, Based on the Employee different fixed bill rate grouping will consider as separate particular line item. Similar bill rate employees details will bifurcate with separate line item. Number split will  depends on the Fixed bill rate amount.

7. Salary & E&D (Reimbursement) with respective Markups:: In the Salary & reimbursement markup particulars ,Total invoice amount will split into five separate line item with respect to Chargeable amount , Margin amount, processed all additional allowance amount, Reimbursement amount which process upadted through reimbursement & processed through payroll and mark up with respect to reimbursement amount in the invoice details.

8.Narration Type : Narration type introduce for the selected salary header bifurcation in the narration. In order to show the selected salary header w.r.to bill amount in the separate line item and remains amount under in one particular line items. 

Choose the narration type as salary header and add the selected salary header to separate show in the narration with line item and rename using expected display name option and save the template.

While raising the invoice below mentioned salary header separated narration will reflect in the invoice.

Non Taxable General Description: Non Taxable description narration only applicable to split non taxable ( CGST, SGST & IGST ) amount in the narration which has been processed in the payroll. In order to get non taxable component in the invoice narration same salary header component should enable with Do not compute service tax GST configuration and mentioned discerption will reflect under the non taxable  amount in the invoice narration.

Separate particulars line for each mark up line item : This functionality will split number of markup consist in the selected transaction under the particulars items separately.

Note: Each Particulars should be considered along with the invoice details and the applicable billing scenario chart. 

Step 3: Narration Mapping & Invoice Processes

•  Once the narration has been configured >> Navigate to Setting Option >> Staffing Master >> Billing option
• Choose the appropriate particular client-contract  mapped billing option  and Map the client applicable narration under the billing option.
• Click on the + Add narration option and choose the category of the invoice like, Payroll invoice, Reimbursement invoice, Rate  card invoice , FT invoice & Misc Invoice . Map the particular invoice category applicable narration template and save the billing option.
• While raising the Respective client invoice based on the invoice category mapped narration template under billing option will get auto fletch.

Step 3: Customized narration table for invoice :

Once the narration has created , Choose the narration w.r.to will able to set up the narration table . Use the add + symbol to allocate the which are the header columns need to show in the invoice documents.

• Choose the column Name will get SL No, Particulars, Quantity, UOM, Rate, SAC Code, Bill Amount, Tax, Tax Amount, Invoice Amount, Present CTC, Mark Up, Mark Up Rate, PO No, Service Month & Employee Cost as per Bill Period option get the details in the narration.
• Change the display name according required name.
• Mentioned the with interms of digits ( 50, 60, 100) to get proper table alignment in the invoice documents and save.
• Once invoice has been generated according to the narration table data will reflect in the invoice documents.
• {{ParticularItemsDynamic}} & {{ParticularItemsWithDisc}} - Selected column details in narration table only will reflect- Dynamic set upped narration table- Use this tag to get customized table output.```                

Note : Refer the attached particulars configuration supported tag list