Overview

The Negative Payout Adjustment feature in StaffingGo helps payroll administrators manage cases where an employee’s payable amount in negative.

This functionality allows adjustments to be handled in two ways:

1. Previous Payroll Adjustment – Negative amounts can be offset against a previous processed payroll, provided payouts are not yet disbursed and sufficient payable balance exists.

2. Next Payroll Adjustment – Negative amounts can be carried forward and automatically deducted in the upcoming payroll cycle through the Earnings & Deductions section.

This feature ensures payroll accuracy, prevents manual errors, and provides flexibility in handling adjustments smoothly within StaffingGo.

This guide explains step-by-step how to adjust negative payouts either with a previously processed payroll or in the upcoming payroll.

Step 1: Navigate to Negative Payout Adjustment

1. Login to StaffingGo application.

2. Go to Payroll>>>Lock Pending>>>select Client and load transaction.
   

Step 2: Select Employees

• Individual Employee:

  1. Search and load the employee from the list.

  2. Click adjust negative process amount button.
     
     

• Bulk Selection:

  1. Use the checkboxes to select multiple employees.

  2. Click on three dot and select adjust negative amount in Next payroll.
     
     
     

• Note: Bulk option allows only “Adjust in Next Payroll”.
  
  

Step 3: Choose Adjustment Type

You will see two options:

1. Adjust in processed Transaction

   • The system will check if:

     • Payout is not disbursed for that payroll.

     • Pending payable amount is greater than the negative adjustment.

   • Select the Payroll Transaction under which adjustment should be applied.

   • Select the salary component header under which adjustment should be applied.

   • Click Submit.
     
     

2. System Response:

   • The negative amount will be adjusted in the selected payroll Transaction.

   • The payable amount for that payroll transaction will reduce accordingly.

2. Adjust in Next Payroll

   • Select this option if you want the system to auto-adjust in the upcoming payroll.

   • The system will create an entry in the Earnings & Deductions section.

   • On next payroll run, the deduction is automatically applied.
     

3. System Response:

   • A deduction entry is created.

   • On processing the next payroll, the negative payout is adjusted automatically.

Step 4: Verification

• For Previous Payroll Adjustment: Check the revised payable amount in that payroll transaction.

• For Next Payroll Adjustment: Verify that the deduction appears in the next payroll run.
  

✅ Best Practices

• Always verify pending payable balance before adjusting in previous payroll.

• Use bulk update only when applying to next payroll.

• Double-check the salary component mapping to avoid incorrect deductions.