Help File: Bank Verification Workflow

Overview

Bank verification is a crucial step in ensuring that a consultant’s or employee’s bank account details are accurate before initiating any payments. This helps prevent fraud, payment errors, and ensures smooth payroll processing. The system allows for manual verification through an approval workflow with support for multi-level approvers.

1. Configuration and Workflow Setup

   A. Enable Extended (User) Bank Verification Workflow

       To activate the bank verification process with an extended approval workflow, follow the steps below:

• Navigation:

  Steps :Settings >> Company Setup >> Portal Settings >> Common Settings>> General Configuration
  

  • Enable the option: "Extended (User) Bank Account Verification Workflow".

  • Click on Bank Verification Workflow to configure. Define the verification stages and respective department as approvers.
    

2. User Role Configuration

To allow specific users or roles to participate in the bank verification process, permissions must be configured.

• Enable Bank Verification and Approval verification option based on the approval flow enabled.

• In each module Bank verification option is available. As per the approval configuration enable the access in the particular module.

• This feature is grouped with tabs such as Payroll, Timesheet, and Onboarding.

• Once enabled, users with the respective role can access and verify bank details manually.

3. Manual Bank Verification Process

• Navigation:

  
  Consultant Module >> Select Consultant >> HR Details >> Bank Information
  

  • Review the consultant's bank details.

  • Initiate or approve the bank verification as per the assigned role and workflow configuration using below mentioned verification option.

  • Also  once enable with bank verification flow all employees default initiated for bank verification and same details are available in the dash board with bank verification details with verification pending counts. refer the screenshot.

  • Also same bank verification & approval pending details and approved details can accessible under Onboarding module . Navigate to Onboarding Module >>Extension option >> Consultant bank verification/bank aprove
    

Note : Once Bank Verification has been enabled , Until complete bank verification in the payroll bank details will not reflect. Follow the bank details sync process to update the verified bank details in the processed payroll.

4. Processed Payroll  - Verified Bank Account details Sync process

This setting is used to update and sync verified bank account details to the already processed Payroll transaction.

• Navigation:

  Payroll >> Locked Pending /Locked transaction >> Select Transaction >> Load Consultant Transaction >> Choose the bank account Sync option and update.
  

• Steps:

  • Select the consultant from the transaction list.

  • Click the  Extension dropdown and choose Update Linked Bank Account Details.

  • Click Yes to sync the latest bank details with the payroll system.

5. Access Control for Bank Verification Updates

• The ability to update linked bank account details is role-based and must be configured in the user access template.

• Ensure that the user role has the required permission under the appropriate tab.